Privacy Policy
The Bedford Charity Chase
Effective Date: [4 March 2025]
1. Introduction
The Bedford Charity Chase (“we,” “our,” “us”) is committed to protecting the privacy and security of our participants, volunteers, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website or participate in our event.
2. Information We Collect
We may collect the following types of personal information:
- Registration Information: Name, email address, phone number, date of birth, medical information, postal address, emergency contact details, and UK Athletics membership (if applicable).
- Payment Information: When registering for the event, payments are processed securely via third-party payment providers. We do not store or process your payment details.
- Website Usage Information: IP address, browser type, and pages visited to improve our website functionality.
- Communication Preferences: If you subscribe to our newsletter or updates, we collect your email address.
3. How We Use Your Information
We use your personal information for the following purposes:
- To process your race registration and manage event participation.
- To communicate important event details, updates, and logistical information.
- To ensure participant safety, including emergency contact purposes.
- To share race results and photos (if consent is provided).
- To improve our event and website user experience.
- To comply with legal obligations.
4. Photography & Media
By participating in The Bedford Charity Chase, you acknowledge that photographs and video footage may be taken during the event. These images may be used for promotional purposes, including on our website, social media channels, and marketing materials.
5. Data Sharing & Security
- We do not sell or rent your personal data to third parties.
- Personal data may be shared with event partners (e.g., timing companies, emergency services) only when necessary for event operations and safety.
- We take appropriate technical and security measures to protect your data from unauthorized access or disclosure.
6. Cookies & Tracking Technologies
Our website may use cookies to enhance user experience. You can modify your browser settings to refuse cookies if you prefer.
7. Your Rights & Choices
You have the right to:
- Request access to your personal data.
- Request correction or deletion of your data.
- Opt-out of marketing communications.
- Withdraw consent where applicable.
To exercise these rights, please contact us at racedirector@thebedfordcharitychase.org.
8. Third-Party Links
Our website may contain links to external sites. We are not responsible for the privacy practices of these third-party websites.
9. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.
10. Contact Us
If you have any questions about this Privacy Policy, please contact us at: The Bedford Charity Chase
Email: racedirector@thebedfordcharitychase.org
Phone: +44 7916 119615
By registering for our event or using our website, you agree to the terms of this Privacy Policy.